Home Cosmetic Science Talk Cosmetic Industry How to allocate codes to cosmetic materials for material management ?

  • How to allocate codes to cosmetic materials for material management ?

    Posted by vocenal on April 16, 2014 at 10:03 pm

    I sort cosmetic materials into 8 different categories for material management. They are:
    1. Oil Base: artificial oil, semi-artificial oil and natural oil.
    2.Water Base: polylol, water dispersion liquid etc.
    3.Surfactants: cleanser, emulsifier and solubilizer.
    5.Powder Base: inorganic powder, organic powder ( Carbon Base and Silicon Base ).
    6.Functional Additives: anti-oxidant, preservative, light stabilizer, neutralizer, salt, dyestuff etc.
    7.Efficacious Ingredients: natural ingredients( Herbal Ingredients, Animal Ingredients and Mineral Ingredients ) and
    artificial ingredients( Artificial ingredients and semi-artificial ingredients ).
    8.Perfume and Fragrance

    Then, I allocated each of categories a character code and give every material a number in different categories. Finally, I used these codes to distinguish different files of materials.

    Do you think what I mentioned above is scientific ? Do you have any idea of how to sort cosmetic materials into different categories and allocate each of them a code for material management ? Or what do your company do dealing with this kind of problem ?

    I really want to know about that, and I really need some suggestions for material management.

    Herbnerd replied 9 years, 7 months ago 4 Members · 3 Replies
  • 3 Replies
  • bill_toge

    April 17, 2014 at 6:32 pm

    as long as you’re consistent, and keep records of receipt and purchase, it doesn’t really matter how you classify them - but the best systems are the simplest ones, with the least potential for convolution and inconsistency

    my current employer has one set of codes for chemicals, another set for dyes and another set for fragrances, and yet we still manage to keep track of it all, even though those groups comprise nearly 800 distinct materials in total

    the place I worked at before used a generic eight-digit number format to refer to raw materials, bulk liquids, packaging components, finished products, bottles, blow-moulding raw materials, spare parts for machines, and any other item of movable stock - but each component type had a unique sub-set, and the type of component could be recognised by the first three digits of its code

    whatever you do, don’t re-use old codes for new components, as that will knack things right up and create no end of confusion further down the line

  • oldperry

    April 17, 2014 at 8:16 pm

    At the company I worked we had a 4 digit code which eventually became an 8-digit code.  But there was only loosely a pattern.  Low numbers were dyes, high numbers were acids but beyond that, there wasn’t much else to it.

  • Herbnerd

    April 20, 2014 at 3:57 am

    The company I work at has a sequential numbering system but not much else and it all somehow works.

    In the previous database system, we had separate codes and separate areas for raw materials, packing materials, finished products etc.

    The new ERP system doesn’t seem to differentiate that easily - all areas are in one page only. As long as you know what you are searching for and can isolate the data interrogation to the items you are after, it is fine.

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